Elements and Performance Criteria
- Identify the strategic and operational needs of the ICT project during the planning phase
- Identify the strategic and operational needs of the project during the planning phase
- 1.2 Identify and consider the project's strategic context and requirements
- 1.3 Identify and consider the organisation's strategic and business plans, and its output requirements
- Identify and explore client requirements and the impact of legislation and industry codes and standards
- Conduct a risk management analysis and develop and document a risk-management plan
- Prepare the ICT project plan
- Define and document precise specifications and terms of reference for the project
- Identify and document project budget, specified to a level that can be used for the management of sub-tasks
- Define skills needed for the successful completion of project
- Define, document and secure physical and other resources required to support the project
- Develop and document timelines, schedules and critical path for the project, taking into consideration contingencies and planning for time slippages
- 2.6 Define and document a consultation strategy or process that will be used to inform clients, contractors and other interested parties of the project's progress, and seek their input as required
- Assemble the ICT project team and commence work
- Secure and brief appropriate project-team members regarding the project, their roles, levels of delegated responsibility and the outcomes to be achieved
- Implement effective communication processes to coordinate work and inform team members of progress
- Identify and communicate clear reporting processes for team members
- Manage the IT project
- Monitor project progress according to project plan requirements, using appropriate project management tools and methodologies
- Manage team member performance, ensuring that their output is directed to the key performance indicators identified in the project plan
- Make corrections, changes and additions to the project plan in light of changing circumstances to ensure project aims and outcomes
- Monitor resourcing to support the project and make corrections to reflect changing circumstances
- Report overall project progress to senior management or funding bodies as required and in line with the project plan
- Finalise the IT project
- Finalise the project in line with the project plan
- Conduct handover to staff members responsible for the ongoing implementation or maintenance of project products or services efficiently, effectively and in line with organisational procedures
- Debrief project team members and relevant stakeholders about the conduct of the project and the outcomes achieved
- Prepare a report analysing the strengths and weaknesses of the project plan and the conduct of the project
- Use the IT project to contribute to improved policies and processes
- Identify and analyse opportunities for wider organisational learning, including changes to processes or policies generated by the project
- Forward opportunities for future further developments following project completion for consideration by senior management
- 6.3 Consider the strategic impact of the project and feed into the organisation's ongoing strategic planning processes